Railpictures.ca terms and conditions (Available only in English):
By registering or using railpictures.ca you agree to abide by these terms and conditions.

Summary of our submission guidelines:

In 50 words: we encourage great photographers to submit your photos, but if you have been photographing for less than 10 years, you should expect some moderation and being asked to make corrections. We offer you ad-free browsing privileges if you upload 40 images to our site, so your efforts are rewarded. Railpictures.ca is a site for photographers who take beautiful photos and we only accept photos from Canada. If you do not understand the difference between 1/500 F/5.6 ISO 200 and 1/500 F8 ISO 500 it is likely that you may end up being rejected. We expect photographers to have an understanding of the technical side of photography and technical reasons are the most likely rejection reason. If you are a seasoned photographer with years under your belt and you understand how to compose a good image, you will find you are rarely, if ever moderated, even if your shot is cloudy. If you photographed trains in the film era, we’d like if you could sharpen your scans, correct any colour casting, remove dust, and what not. If you don’t know how to do this, or lack the computer skill, we can help you, send the photo in and we will help. However, for those who shot trains in the Digital era, we will be the most strict with – you should have a mastery of your technical skill before submitting your modern digital photos. For those who are learning the art of photography and don’t mind submitting or being asked to make a correction – we will help tell you what to correct and welcome you to submit. As long as you have read this notice, and the detailed information below, we can help you grow as a photographer. Now, for those who aren’t so reasonable, the next paragraph is for you :) (Seasoned photographers – ie: 10-20+ years, skip the next paragraph)

Heed this warning: we have a zero tolerance policy for slander and anger directed at the moderating staff, any of our photographers, or any commenter. We’ll ban accounts for anyone that disobeys this notice and report to the authorities if we think it warrants such, such as stalking or threats. There is also the occasional person that just loses their mind when we ‘ask for corrections’ on photos and clearly has not read this notice. We’re just volunteers, we’re only trying to help, and some photographers just can fathom the thought of being asked for a correction and think their work is perfect. Photography, like any art form, is subjective, and some young photographers don’t understand this concept. Until you’ve been taking photos for 10 plus years.. .you WILL be asked for corrections no matter how good you think you are. If this gets your blood boiling, then don’t hit the submit button. The rest of our reasonable submitters, thank you for being nice and kind to us :)

Copyright: In summary: you retain copyright for your images but allow Railpictures.ca the right to use the image and display it to the general public through our website. We will not re-use your image for any purpose other than to display to the public through our site at no charge to the viewing public (We will never take subscriptions or sell access to photos, EVER). By submitting an image, you are allowing Railpictures.ca the unrestricted right to store, make backups (for purposes of site operations only), manipulate (Manipulate defined as re-size, compress, or convert into other formats for the purpose of meeting our site design and display goals), and display the image  through our website to the general public as we require in order to carry out our sites functions.  This right is perpetual unless you either remove an image or ask to have your account and all related images removed from our server (Please allow up to 90 days to have your account and any content removed – and add 1 week for every 100 photos you have uploaded – our volunteers have lives too!). All images are owned by the Copyright holder, you retain all copyright to your work (we do not claim any copyright other than your permission to use on our site), and you agree that you own the copyright for the images or have permission from the copyright holder to post your photographs. Photographs in the public domain (1949 or earlier) may be posted but full attribution to the photographer or the collection owner must be provided where possible.
Viewing and using images: . Permission is granted to LINK to our “share link” shown in the URL of each photo page, and not to the images directly. Images found on the site may not be re-used without prior written permission of copyright holder. Railpictures.ca does NOT give the right to use any images for commercial gain by any third party, as this would be a violation of copyright law. To submit your intent for use of any images and negotiate with the copyright owner, use our contact form provided on the site and we will send your message to the user on your behalf.
Moderation: You also agree your submission will be reviewed by our team of moderators. We are a photography and history site – we ask that modern day photos from the Digital age be well lit, composed, level, sharp, or artistic. he older (or more artistic) a photo gets, the more grace the moderators will give to a photo for historical or interesting content – so do not worry if you are submitting black and white negatives, slides, glass plate negatives, it is highly likely your photo will be accepted. If your photo is Colour or a Colour Slide, we will ask that the slide be corrected for colour shifting, sharpened, dust removed, and any edge of the negative or slide holder be cropped out digitally. If you need help with editing, contact us and we will find someone who can help you. We welcome photos from family collections, but do keep in mind we are a photographers site and photographs must be taken by someone who has a keen photographic interest – it is unlikely we will ever accept a polaroid scan or phone-photo on this site for example, but it is NOT impossible.
Image Submission: Images must be submitted that are topical, and follow the Image Submission rules and guidelines. A panel of editors will review and decides on which images are approved, or rejected based on our Editor guidelines.  These guidelines are also subject to change.
Image Submission rules and guidelines:
  • All photographs must be on Canadian soil or of Canadian soil.
  • We’re a scene and artistic photography site – not a freight car, roster, or monotonous train photo site. We’ll take the occasional locomotive roster, station, or historic freight car, but we do have our limits.
  • We recommend submissions be no less than 1024×768 pixels, and no larger than 3500×3500 pixels. Please re-size (and sharpen slightly after re-size) if you need to. Images submitted larger than 5000×5000 will ‘time out’ and seem to never finish uploading. If this is what you are experiencing, reduce your image size.
  • Any railway, transit system, interurban system, industrial, construction, mining, or terminal railroad, or tramway is topical as long as it is Steel Rails AND in Canada, regardless of method of propulsion (Steam, Electric, Diesel, Horse, Battery,etc)
  • Canadian content photographed in other countries is not permitted
  • Your photo must be of editorial quality — no artistic license is granted. (No editing objects in/out of photographs, no false colour, etc) You may correct color, white balance, colorspace, contrast, exposure, sharpening, as required for display on the Internet.
  • Multiple exposure photography (HDR) is permitted, but photos must look natural and normal, as opposed to extreme high dynamic range photography (HDR) which obliterate contrast and the natural look and feel of a scene.
  • Photographs must be of reasonable quality, composition, or historic in nature
  • Note that submissions with point and shoot cameras, phones (cameraphones), camcorders, or any low quality camera is very likely to be rejected – but we won’t reject you outright if you know what you are doing and submit a reasonable looking image using equipment of your choosing – you are the artist, after all. If you are NOT a professional or experienced photographer using low quality equipment – heed our warning, just go out and get a low end Digital SLR for $300. You won’t regret it.
  • Video captures are HIGHLY discouraged (even 1080i/p or even 4K Video captures) they just do not work, and will be rejected. We tried some 4K video captures and they just didn’t work out – please don’t submit video captures. That’s what youtube is for :)
  • We may give technical leeway to very rare, historic images where the chance of repeat is slim to none
  • The following example technical errors will result in image rejection, this is not an exhaustive list: Severe backlighting, overexposure, unlevel, underexposure, poor composition, inappropriate subject matter, duplication of subject matter, poor focus, blurry, poor cropping, vignetting, dust or hair spots on slide, print, lens, or CCD, any major optical flaw
  • *NEW*If you are cropping your photos, we ask for a reasonable aspect ratio. Standard ratios are 4:3, 16:9 (HD), or for some older negative types, square or anything in between. Submissions at a ratio of 2:1 or worse will be rejected.
  • Slide scans MUST be corrected prior to submission: sharpening (most important) colour, dust, rotation, exposure, and be cropped, no portion of the slide holder must appear in the scan, and you must do your best to sharpen the scan. An example of how a slide can can look is found here ,
  • If you are scanning prints, please note that you must sharpen similar to a slide above and your print must be high quality to start. You are welcome to try but the same rules for scanning slides above are in force for Prints. If your scan has technical issues and the image is from before 1950, we will give high consideration to historic content. Poor scans from 1970 or later will be rejected. Anything in between is moderator discretion.
  • Moderators may reject an image for any reason otherwise
  • Moderators may also submit images and are also subject to a review process
  • We are a volunteer run site, DO NOT take offence if we do not accept your photos. As volunteers mistakes do happen, so let us know if you wish to appeal a rejection, but the truth is those who take offence usually haven’t read this far and quite honestly, those who take offence should just submit elsewhere. It’s not worth the waste of blood pressure.
  • Moderators can make mistakes — we may accept an image that you may disagree with. Final discretion for acceptance or rejection rests with the moderators. There is NO appeals process at this time but you are welcome to re-submit if you think we rejected in error.
Account rights: An account at railpictures.ca is a privilege, not a right. We reserve the right to remove an account for any reason. We also reserve the right to reject a photo for any reason, submission of photos will not guarantee you placement on the site nor will resubmission of corrections. You do however, have the right to request your account and images be removed from the site , at any time, but must give Railpictures.ca reasonable time to enact your request. We are a site run by Volunteers, and you should expect a turnaround time in the order of four to eight weeks for all removal requests.
Advertising: Running a site like this does cost money, and we do use advertising to offset these costs. As a thank you to our photographers, we offer you ad-free browsing once you reach 40 uploaded photos. Note that railpictures.ca is not a money making venture, we are a not-for-profit and aim to simply cover our costs. There are no salaries or paid positions, only hosting, domain, and bandwidth costs. Unlike other sites that blast you with advertising, we keep it to a minimum while maintaining revenue to cover costs. If someone wanted to donate $500 we’ll eliminate ads for an entire year for everyone, hint hint!. If you are an advertiser… uhh… we’re not really interested, because we’d rather just not have them :)
Privacy: We adhere to the Privacy Laws of Canada and will not sell or rent your information to third parties without your prior permission. You however are agreeing to submit personal information to the site for operation of your account and agree the information submitted may be used by railpictures.ca in the carrying out of our regular business activities.
Contacting our photographers: is a moderated activity and done by hand, it can take up to two weeks to send your request to our photographers, but if it looks urgent, we’ll pass it on quickly. We reserve the right to NOT send your request if we feel it is superfluous, a waste of time, or better done elsewhere, and we cannot guarantee, to anyone, that the photographer may respond, it is none of our business if they do, and our photographers have their privacy rights.
LIMITED LIABILITY: By registering for an account on railpictures.ca or using railpictures.ca services you agree to have read this limited liability clause. Railpictures.ca is provided “as is” with no warranty of any kind either implied or not implied. Under no circumstances will railpictures.ca, its operators, owners, and related persons be liable for damages arising out of your use of any site features or information provided on this site. By using this site you agree that the terms and conditions of limited liability are reasonable, and if you do not agree the terms are reasonable you should refrain from using this site.
Legal: Railpictures.ca operates in the Province of Ontario, Canada for all legal intent and purposes and our business is conducted in English.
Terms last updated 04/18/2013
Railpictures.ca © 2006-2016 all rights reserved. Photographs are copyright of the photographer and used with permission
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